Your office is where you and your employees work hard for long hours to deliver services to your clients. But have you ever thought how your office can work for you? Literally speaking, your office cannot do your work but it can certainly be a place where you have more energy and be more productive than you currently are. Believe it or not, the way you organize your office and way you decorate it can have a big effect on your employees. If this seems to be farfetched, you only need to explore internet to find out the results of studies conducted in this regard. A better organized office can increase your efficiency and also make you feel better at office.
An office with improperly organized furniture or an office that is not organized in an efficient manner will eventually affect the performance of your employees. Office is a place meant to inspire and motivate your employees. It should not only be neat and clean, it should also have comfortable and functional furniture to help the employees work to their optimum potential. Keep in mind the following points to make your office start working for you.
- Make the employees feel comfortable and relaxed
- Have open lines of communication between employees
- Provide them with privacy with convenience
- Give proper lighting to the employees
- Arrange a place for rest
- Allow customization of workplace
Arrange all equipment that speeds up the process of work
It goes without saying that you need to buy and install printers, faxes, Xerox machines, and other equipment that is industry specific and aids in speeding up the work process in your office. You do not want to see the work halted on account t of lack of equipment or because the employees have to wait while documents are getting Xeroxed at a shop near the office. More importantly, install all equipment in such a fashion that you office becomes organized and the employees have easy access to the equipment without cluttering the office space.
Have ergonomic chairs placed for the employees
Many office owners try to save money by buying ordinary chairs for their employees. They forget that the comfort of their employees is paramount and their efficiency goes down when they feel fatigued or start to have pains in shoulder and neck while working for long hours at the office. This tiredness and body aches not only hurt the performance of your employees but also their overall efficiency that is reflected in poor productivity of your office. If you are interested in your office working for you, you should treat the expenditure on ergonomic chairs as an investment on your office.
Encourage employees to customize their workspace according to their needs
Try to keep the office furniture design flexible. Far too many office owners remain rigid and do not allow their employees to make changes in the design of workspace. The design of office workspace should be according to the needs of the employees and not what you had in your mind. There is no harm in consulting your employees from time to time to ask what changes they would want to have their productivity increased.
Maintain proper lighting at workplace
Though there can be debate about the amount of light at workspace with some making use of dim light while others preferring bright light to illuminate the office, there can be no two opinions about natural light being the best for an office productivity. Natural sunlight elevates the modd and gives energy to work. If you are blessed with your office receiving natural light, make best use of this light but install blinds to prevent the office from getting heated.
Management of wires and cables
With increased use of electronic gadgets, there is a network of cables that lies in the office workspace. In many offices, wires keep hanging in haphazard manner obstructing free movement of employees. There are also offices where employees face potential risk of electrocution with these wires lying all over the floor. You should call the electrician and get extension so that all the wires are tucked behind a wall or kept under the tables to make your office more beautiful and a safer place to work for the employees.
Arrange a place of rest and recreation
Yes, office is solely meant for work but it is too much to ask your employees to remain engrossed with work for long hours at stretch. It is advisable to have a lounge for the workers to enjoy some rest with coffee and television to energize them and to give them a few moments of rest.